No. Distinguish genuine future plans from current support.
Date the staffing account
A planned organization may be relevant, especially for a new office, but it should not be represented as already operating. Use actual records and accurate projections.
A delegation or management agreement naming who runs the Canadian company, current payroll and contracts, financial statements, and evidence of ongoing bids. Provide records of the employee’s real decisions, approval limits and responsibility for the function, together with the people or arrangements that support the work. Provide an accurate dated account of active employment, the leave and return, with supporting records available for those periods. A realistic account of duties, authority and who performs the work can clarify the difference, supported by actual records. Pair the chart with payroll or contractor records, role descriptions, examples of delegated decisions, and an explanation of how overseas support serves the proposed US function. Include the departing general manager's resignation letter and the current organization chart, because the vacancy is the reason for the transfer and a reviewer should see it. Pair the diagram with job descriptions, examples of hiring or budget decisions, meeting records, performance responsibilities, and a narrative identifying who controls each decision.