Trace each component through genuine source and transfer records and explain gifts, loans or sales accurately.
Keep the money trail continuous
Reconcile names, dates and amounts. A summary spreadsheet can organize the record but cannot replace evidence of lawful origin and movement of funds.
The project needs their identity and passport details, the source-of-funds package, the executed subscription and partnership agreements and proof of the wire into escrow. Make a ledger following contributed money through each intermediate account, with corresponding statements, wire advices, exchange records, and explanations for unusual deposits. Create a source-to-project ledger citing originals for the share sale, taxes, intervening accounts, any gift or loan, subscription, transfer, and capital deployment. Original transaction papers, bank records, project documents, and job methodology settle those issues more reliably than account balances or sales material. Tax filings, closing statements, loan documents and bank statements generally resolve source questions; signed enterprise records resolve deployment terms. Where the lender issued a payout or disbursement advice, keep it with the account statement showing the money arriving, and note any difference in amount or date on the face of the record.