Name the intended applicants and document actual relationships and ages.
Make the proposal person-specific
A headcount does not show who may qualify to join. Follow the official initial-application instructions and the actual individual evidence requirements.
The official program terms as they read on the date of application, confirmation of the eligibility basis, records of the gift and processing fee paid through the official channel, and the applicant's identity, background and family documents. Keep the actual submitted material, official requests, payment records and correspondence identifying the stage reached. A dated copy of the official text, the specific provisions relied on, a record of who said what, and any correspondence — held separately from investment or business documents. The document that resolves a payment is the official receipt matched to the instructed applicant and purpose, not an internal company email. A promoter’s invoice, reservation letter, or private escrow document is not proof that an official gift payment mechanism exists. An efficient common workflow should not cause one employee’s background answers or official request to be placed into another person’s file.