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RURAL MUNICIPALITY OF SPRINGFIELD · L-1A FIELD GUIDE

Should one organization chart be used for both proposed roles?

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THE DIRECT ANSWER

Only if it accurately represents the actual relevant organizations and responsibilities.

Separate different structures

A comparison should show the real staffing, reporting and ownership for each option. Do not reuse a chart that describes a different business as current evidence.

With records that show decisions, not activity: budget approvals, hiring authority, contract sign-offs and an organization chart with real subordinates or a clearly defined managed function. Delegation of authority documents, approval matrices, budget ownership records, performance review responsibilities, and decisions recorded in ordinary correspondence. The approved petition and its supporting evidence, dated share registers for both entities, the organisation chart as filed, and payroll for the receiving company. Corporate records should establish ownership and control; payroll, tax, HR, and duty records should establish the overseas employment; organization charts, budgets, hiring authority, and job descriptions should establish the U.S. leadership role. Evidence includes the Canadian minute book and share register, the U.S. stock purchase agreement, the U.S. stock ledger, and an organizational chart signed by an officer. Collect short written confirmations from the people the chart describes, because a single diagram drawn at head office is weaker than statements from those it names.