Use genuine records accurately attributed to the actual parties.
Preserve the proposal’s identity
A funding letter or internal approval belongs to the company that issued it. Explain changed sponsorship rather than repurposing incompatible documents.
For documents submitted to USCIS in a foreign language, provide a full English translation with the translator’s certification of accuracy, completeness and competence. Include the notice, concise explanations, responsive records and certified translations where required, while preserving an exact copy of what is submitted. Keep each child's passport validity, civil documents and any medical records current, since a request affecting one family member can hold the whole case. Current official instructions and the applicant’s identity, history, and payment-source records answer the question; a third-party summary does not. If the account itself cannot be accessed, the task is recovery, and the records you preserve are what makes recovery possible: the application reference, the confirmations received at the time, and the payment records showing what was paid, when and to whom. Preserve accurate supporting documents and obtain advice on any separate repayment obligations; do not relabel a loan or gift simply to fit a preferred narrative.