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RURAL MUNICIPALITY OF MACDONALD · L-1A FIELD GUIDE

Can a planned organizational chart be described as current staffing?

Sources checked:

THE DIRECT ANSWER

No. Distinguish existing employees and support from genuine future hiring plans.

Date the evidence accurately

A forecast may be relevant, particularly for a new office, but it should not be presented as completed staffing. Document resources and explain the intended division of work.

Add the U.S. lease for the warehouse and office, the last two years of federal and state tax filings, quarterly payroll returns showing the three employees, and a sales ledger or a set of invoices demonstrating trading activity. The group confirms that the U.S. entity and the foreign employer stand in a qualifying relationship and can evidence it from the corporate record — share registers, minute books, an organisational chart tied to real reporting lines. Statements of work, invoices, meeting records, organizational charts, and representative decisions may together show that routine production is handled elsewhere; accurately label independent firms and their personnel. The two share registers, evidence that both companies trade, payroll showing the beneficiary's qualifying year, an organisation chart for the receiving company, and a duty description written by someone who knows what the role involves day to day.