Keep the current official instructions and records of the actual submissions, communications and obligations.
Separate a proposal from completed stages
An earlier checklist or employer memo may not describe the current requirements. Identify what has actually occurred and what remains conditional.
A dated copy of the official page and FAQ as read, a written summary of the fee, gift and family terms on that date, the pending petition's receipt and priority date, and every question put to the official channel with the answer received. Keep a payment file apart from the EB-1 or EB-2 eligibility file: official instructions, applicant identity, gift payment record, and any correspondence belong in the first; achievements, qualifications, and admissibility evidence belong in the second. Finish first the things entirely within the household's control: passport renewals, civil documents, translations, and medical appointments can all be completed while other stages are pending. Retain the payment records and a dated copy of the official terms; the official FAQ does not publish an EB-5-style source-of-funds requirement or a universal civil-document list. Where documents exist in another language, arrange translations meeting the instructions actually given rather than assuming a general standard.